Frequently Asked Questions and
answers for Faculty and
Staff
Reporting your
Technology Use (annually)
Email: How do I retrieve my email
when I’m away from school?
How do I print to the Faculty Room?
Setting up the lab:
First:
plug in the "access point" (also known as the "wireless
hub" or the "airport".)
To plug it in: you need power and an available network port. If your classroom doesn’t have an extra
network port, there might be an available one in a classroom nearby that you
can hook the access point up to- and it will transmit from there, or you will
have to unplug the network connection from your computer and plug it into the
network connection of the access point (you will lose network resources from
your computer in this case.)
Second:
let the students start up the laptops.
If they want to use a mouse, have them plug it in after they have logged
in. There are only a few mice. Have the students shut all the way down
between classes, and if there will be more than just a passing time, have them
plug back into the power supplies on the cart for recharging. You will know if a laptop is properly
recharging by the orange light showing at the front of the laptop by the
battery symbol, and if it is fully charged this light will be green. There is also a power light next with a
symbol of a circle with a line through half of it- if this light is on, the
laptop needs to be shut down.
Troubleshooting and Quirks:
1)
If typing on the laptop is garbled, it is probably that the number lock
has been activated and the student is actually typing what is shown on the
keyboard in green. You will also see
that a light is on next to a "1" inside a lock. To undo this:
Hold down the "Fn" key (lower left, green) while you press the
"F9" key (don't continue to hold them, release together).
2)
If the computer wont boot up all the way- use the silver round power
button (hold it down) to shut down. Then
- unplug the mouse before booting up again.
3)
If the screen goes blank, this probably means that it went into
powersave. To bring back- press and
release the silver power button.
4)
If a student forgets to log out and the computer locks everyone else
out- call Bill Mc for the administrators password, or
for the students password to unlock it.
You could give him the student id number that is shown on the screen as
the account the system is locked into.
Integrade Pro Questions…
·
How do I submit my semester grades?
·
How do I combine my 1st (3rd) Qtr and my 2nd (4th) Qtr for the
Semester Grade?
·
How do I create a Pass/Fail Spreadsheet?
·
End of Year Procedures for Grades
·
How do I Re-Activate a student that has been
removed from my class?
·
How do I Email Progress Reports to parents?
·
How do I take attendance with ClassXP?
·
How do I get a report of the class
attendance for the grading period?
·
How do I get a printout of my seating chart
with pictures?
q CLASSXP
SASIXP CLASSROOM
ATTENDANCE TRAINING
1) Log
Into Classxp
a. Click
on the Classxp icon on the start menu (or copy the shortcut to ClassXP from
Teacher Tools to your desktop. \\pearl\public\teacher
tools)
b. Enter
your login username and password
c. Teachers
will see a list of their classes; Admin will see a list of teachers and must
double click on a teacher’s name to get to the list of classes.
2) Select a class from the list of classes by
double clicking on it.
3) To
take attendance, Select “Class” from the menu and click on “Take Attendance”.
4) To
mark a student absent or tardy, click on their photo. The update will automatically appear on your
screen and in the database. If a student
has been cleared for their absence in advance, the status will have already
been changed.
5) After
marking the absences, click on the “taking attendance” button across the top to
submit the changes.
6) Please
make all changes and corrections by the end of the same day.
7) Substitutes will be using scan sheets only.
Students and TAs
are not allowed to take roll.
Viewing Class Attendance Reports: Revision1
To generate a report that will show you the Absences, Tardies, or Both- do the following:
From the ClassXP Attendance window – with a class open - Go to the menu:
Class > Print Report > Attendance
** Be
sure to change the date field on both sides to begin at the period start date
Make changes where necessary:
1) YTD
Totals- Use the dropdown selection box to choose Absences (A), Tardies (T), or Both combined
(B)…
2) Preview
– click here to preview the report on the screen before you print it (Preview
mode might not work on the Macs)
3) Section
ID-
a. To
generate the report for ALL classes at once, remove the section number here
before clicking on Preview or Print.
b. If
your class has more than one section, all students may not show up unless you
remove the section number- in which case you will get the report for ALL
classes.
** 08/23/01 2 1 3
HOW
CAN YOU PRINT YOUR SEATING CHART FOR SUBS?
OPEN THE SEATING CHART IN
CLASSXP
PRESS ALT + PRTSCRN (for PC)
OPEN YOUR PHOTO EDITING
SOFTWARE
SET THE PAGE SIZE TO 8.5 X 11
PASTE THE SEATING CHART IN
(CTRL + V)
CUT OUT ONLY THE SEATING CHART WITH YOU
CROPPING TOOL
ENLARGE THE SEATING CHART AS
NEEDED
PRINT THE PAGE
When preparing
your Semester grades:
1)
Look for the spreadsheet titled:
(X) Semester Grade Report (End Term [end date])
2)
You are required to enter a grade for each student in two columns:
QTR
Grade and SEM FNL Grade
3)
Comments should be placed in the columns for SEM FNL Comment #1, SEM
FNL Comment #2, and/or SEM FNL Comment #3,
(you may need to scroll to the right to see these columns on
the spreadsheet)
Note: Comments placed in the Qtr comment areas will
NOT show up on the report card
Setting up a Credit / No Credit (Pass/Fail) spreadsheet
Note: only Teacher Aid positions will qualify for the mark of “P” or “F” at grading time. This spreadsheet would be an additional spreadsheet for special use only.
1) Configure a Grade Table to use
From the Setup menu select Grading Rules
Click on the Grade Tables tab
Highlight the Pass/Fail Grade table
Modify as needed by clicking into each item and changing the value:
Grade Table Name (ie: could be changed to Credit / No Credit)
Letter Grade (ie: could be changed to Credit and No Credit)
Lower Limit % (ie: could be changed to 60)
2) Create a new spreadsheet and assign this grade table to it
From the Setup menu select Spreadsheets
In the lower left corner- click on New
Go through the setup wizard- this can be a weighted type or total points type
*Make sure you assign the “Credit/No Credit” grade table to this spreadsheet
Combining Spreadsheets for 2 quarters to get
the semester grade
Goal: To take the final grade from one spreadsheet (qtr 1) and combine it with another spreadsheet (qtr 2). The resulting grade can be an average of the two, or a weighted score.
**We now know of two ways to do this…
Method A (the old way)
is slightly more complicated than Method B (below)**
Method A
Summary of the Steps:
1) Type
Sets – Set and Edit the Type Set for the Class
** Skip this step for Total Points Grading when each quarter will have
equal weight toward the final grade**
2) Create
a Spreadsheet for the combining of scores
3) Add
two tasks to the spreadsheet
4) Copy
the new spreadsheet to all classes
5) Get
the grades into the spreadsheets
Detailed Steps:
1) Type
Sets: (**Skip this step for Total
Points grading when each quarter will have equal weight toward the final
grade**)
Overview
A Type
Set includes defines the Task Types on a
spreadsheet (ie: Homework, Quiz, etc..) and, for
Weighted spreadsheets only, the weight, or importance, that each Type carries
for the spreadsheet grade. Each Class
has one Type Set associated with it.
To combine the grades from two quarter spreadsheets, we will need two new Task Types- one for each quarter, and assign the weight according to your preference.
a. First
check to see which Task TypeType Set
is assigned to the class – look in Setup > Classes
b. Then add the new Task Types: From the Setup menu select Grading Rules
c. Click on the tab for “Type Sets”
d. Click on “New Type”
e. Name the task Type: “Quarter 1”, click on Create
f. Repeat
steps d and e for Quarter 2 (repeat
again if a third item such as an essay is to factor into the final grade-
name this Task Type “Essay”)
g. Now, in the Type Set column for this class, enter the weight (percentage) that corresponds with each of the new Task Types.
2) Create a Spreadsheet for the combining of scores
a. From the Setup menu select Spreadsheets
b. Click on New (lower left)
c. Select “Create Numeric Spreadsheet”
d. Name the spreadsheet “Combined Grades Qtr 1 and Qtr 2”
e. Select “Weighted Type” or “Total Points” (as appropriate) and click on Create
3) Add two (or three) tasks to the spreadsheet
a. From the Task menu select new
b. Name the task “Qtr 1 Grade”, set the Type to “Quarter 1”
c. Create another new task named “Qtr 2 Grade”, Type = “Quarter 2”. Create another new task if a third item such as an essay will factor into the final grade- Named “Essay”, Type = “Essay”.
4) Copy the spreadsheet with the two tasks to each class
a. From the Task menu select Import
b. Click on Save Gradebook
c. Select Spreadsheets – Next
d. Use the drop down box to select the Class to copy From
e. Place an “x” in the box next to the spreadsheet to copy
f. Use the drop down box to select the Class to copy To
g. Click on Import
h. Repeat until all classes have the new spreadsheet
5) Get the grades into the spreadsheet
a. Open the “Combined…” spreadsheet
b. Click on the task column heading “Qtr 1 Grade”
c. Click on “Replace Task”
d. Highlight the spreadsheet that contains the quarter 1 grades (Note: this is not the End Term spreadsheet, this is the working spreadsheet with your tasks on it) [NEXT]
e. Highlight the top item – “… spreadsheet grade” [NEXT]
f. Highlight “Percentage” [NEXT] [OK] *Very important to use percentage here. If you make a mistake here, you will need to delete the task, recreate it and begin this step again.
g. Repeat steps a – f for each task on the combined spreadsheet. (Note: If you are also combining the score for a standards paper, set the standards paper task points to 100 and enter the students scores directly.
h. Repeat steps a – g for each class
6) Continue with the usual End of Term grade reporting procedure…
Method B
Summary of the Steps:
1. Create
a Spreadsheet for the combining of scores
2. Add
tasks to the spreadsheet – set the weight factor
3. Copy
the new spreadsheet to all classes
4. Get
the grades into the spreadsheets
1) Create a
Spreadsheet for the combining of scores
a. From the Setup menu select Spreadsheets
b. Click on New (lower left)
c. Select “Create Numeric Spreadsheet”
d. Name the spreadsheet “Combined Grades Qtr 1 and Qtr 2”
e. Select “Total Points” (even if you were weighting your grades on the other spreadsheets) and click on Create
2) Add two
(or three) tasks to the spreadsheet
f. From the Task menu select new
g. Name the task “Qtr 1 Grade”, set the Type to “Quarter 1”
h. Create another new task named “Qtr 2 Grade”, Type = “Quarter 2”.
i. Create another new task if a third item such as an essay will factor into the final grade- Named “Essay”, Type = “Essay”.
If all of the tasks created are to be weighted equally advance to step 3.
If you want to distribute the weight unequally across the tasks continue here…
j. From the Tasks menu, select Edit Tasks
k. For each task, click on the “Points” tab to display the Points page.
l. Modify the scale factor to represent the weight this quarter (or task) will have.
3) Copy the
spreadsheet with the two tasks to each class
m. From the Task menu select Import
n. Click on Save Gradebook
o. Select Spreadsheets – Next
p. Use the drop down box to select the Class to copy From
q. Place an “x” in the box next to the spreadsheet to copy
r. Use the drop down box to select the Class to copy To
s. Click on Import
t. Repeat until all classes have the new spreadsheet
4) Get the grades
into the spreadsheet
u. Open the “Combined…” spreadsheet
v. Click on the task column heading “Qtr 1 Grade”
w. Click on “Replace Task”
x. Highlight the spreadsheet that contains the quarter 1 grades (Note: this is not the End Term spreadsheet, this is the working spreadsheet with your tasks on it) [NEXT]
y. Highlight the top item – “… spreadsheet grade” [NEXT]
z. Highlight “Percentage” [NEXT] [OK] *Very important to use percentage here. If you make a mistake here, you will need to delete the task, recreate it and begin this step again.
aa. Repeat steps a – f for each task on the combined spreadsheet. (Note: If you are also combining the score for a standards paper, set the standards paper task points to 100 and enter the students scores directly.
bb. Repeat steps a – g for each class
5) Continue with
the usual End of Term grade reporting procedure…