Oroville Union High School District
Athletic Coaches Handbook
Board Approved 2/6/08
Introduction
Welcome to the Oroville Union High School District Athletic Program. As a high school district, we believe that co-curricular and extra-curricular activities play an important role in the academic and physical development of every student. A complete California Interscholastic Federation (CIF) athletic program is offered at Oroville High School and Las Plumas High School.
The Oroville Union High School District subscribes to the Pursuing Victory with Honor Sports Summit Accord adopted by CIF. We believe that interscholastic athletic competition should demonstrate high standards of ethics and sportsmanship, and promote the development of good character and other important life skills. We also believe that the highest potential of sports is achieved when participants are committed to pursuing victory with honor according to the six core principles: trustworthiness, respect, responsibility, fairness, caring, and good citizenship.
This athletic handbook is designed to provide coaches, athletic directors and athletic administrators with information pertaining to district standards, policies, procedures and coaching responsibilities. We strongly encourage you to read the handbook and utilize it as a reference in performing your duties related to athletic programs.
Pursuing Victory with Honor
Character Counts!!!
ATHLETIC DIRECTOR’S RESPONSIBILITIES
1. The Athletic Director will work in close cooperation with the Principal in the following:
a. Ensuring adequacy of athletic equipment and uniforms.
b. Accountability for athletic inventories.
c. Developing each sports athletic budget.
d. Attending district athletic meetings with district personnel.
e. Assisting coaches in development of purchasing specifications.
f. Ensuring that all coaches are board approved before the season starts.
· Fall coaches approved at second July meeting
· Winter coaches approved at first October meeting
· Spring coaches approved at second January meeting
g. Facilitating parent and public meetings related to site athletic and individual sports programs.
h. Assisting with preliminary physicals.
i. Arranging for game sites and equipment for contests.
j. Facilitating the scheduling of transportation to and from athletic contests and collecting Transportation Fees.
k. Developing sports schedules.
l. Approving purchase requisitions as department chairperson.
m. Notifying coaches who are involved in preliminary physicals.
n. Coordinating post-season award presentations.
o. Administering and enforcing the district's athletic policies, the district’s Athletic Code, interpreting C.I.F. regulations, League By-Laws and N.S.C.I.F. By-Laws.
p. Meeting with Boosters Clubs as required.
q. Performing other duties as determined by the Principal.
POLICIES PERTAINING TO COACHES
1. Annual evaluations of Head Coaches shall be the responsibility of the Athletic Director and Principal. A post-season conference shall be scheduled in which the Athletic Director and Principal discusses matters of reassignment or continuation of contracts for the following year. The Principal will hold periodic meeting with the Athletic Director and coaches to discuss problems in athletics and relationships.
2. Each sport has a designated number of paid coaches defined in the OSTA bargaining agreement. All other coaches are to be on a non-paid volunteer basis only. Extra-duty pay shall be fixed by the official wage scale approved by the Board of Trustees for coaching responsibilities as delineated in the current certificated contract.
3. Athletic coaching contracts, as covered by the certificated contract, are for one year in duration. They will be assigned prior to the beginning of the sport. It is the Principal's responsibility to evaluate and recommend continuation of a contract from year to year.
4. Who may coach, effective December 31, 2008, the CIF Bylaw 22.B.(9) states all coaches will complete the Coaches Training certified by CIF. In the event that no certified coaches can be found, the school/district may hire a coach that is not certified, but for only one season (S.B. No. 39, 05-06).
5. A coach may not be reimbursed for his/her services from any source other than school funds nor be subject to any bonus arrangement depending on the success of teams.
6. Certification shall be the responsibility of the Board of Trustees for walk-on temporary athletic team coaches. This certification shall be only awarded when the coach has satisfied CIF Bylaw 22.B.(9). The District shall be responsible for making sure these requirements are met. No person shall coach or supervise in a contractual capacity who has not met this requirement.
7. All coaches shall be responsible for following CIF rules, regulations and mandates.
8. District policy requires all coaches to be certified in CPR and First Aid.
9. All Coaches are expected to treat all athletes, visiting athletes, coaches, officials, fans, and parents with respect and dignity at all times.
ADDITIONAL COACHES' RESPONSIBILITIES
1. The duties listed below are applicable to Head Coaches and Assistants when appropriate. The Principal or designee will be responsible to supervise all coaches according to the duties listed below.
a. The Head Varsity Coach will be responsible for:
1. Supplying a team Roster and checking that all clearance forms are in order including: physical exam forms, insurance forms and parent consent to treat forms, Athletic Code forms, and grade point checks.
2. Supervision of all team members and having a copy of parent consent to treat forms with them at all practices and games.
3. Proper care of locker room and facilities (leave locked and picked-up).
4. Specifying equipment replacement for his/her sport.
5. Proper care, disposal, and storage of equipment; checking with Athletic Director when inventorying equipment.
6. Assist Athletic Director in scheduling contests.
7. Assisting Athletic Director in evaluation and hiring of assistant and lower level coaches.
8. Checking on rain-outs and communicating through Athletic Director for cancellations.
9. Assisting Athletic Director in pre-game preparations and notification of facility problems.
11. Checking on transportation requests, communicating with athletes and parents, as well as helping with collection of Transportation Fees.
12. Assist Athletic Director in submitting rosters of traveling teams for daily bulletins and placing appropriate bulletins for faculty notification if school is to be missed.
13. Reporting game results to media and Max-Preps in a timely manner.
14. Arranging pre-season orientations for parents. Included should be a consistent method of communicating game schedules, bus schedules and practice schedules.
15. Informing Athletic Director of any problems or potential problems and asking questions that they may have concerning their sport or any other sport.
16. Read and be aware of the Athletic Code for Athletes and report any violation of the Athletic Code to Athletic Director.
17. Help organize and attend the end of the year awards night presentations.
18. Keep track of your keys and do not give to students or other people.
19. Other duties as assigned by the Principal or Athletic Director.
b. The Assistant Varsity Coach, J.V. Head Coach and Assistants, Freshman Head Coach and Assistants will be responsible for:
1. Assist Head Coach in inventory of all equipment.
2. Assist Head Coach in budgeting.
3. Assist Head Coach in verifying all clearance forms.
4. Assist Head Coach in repairing and maintaining all equipment.
5. Assist Head Coach in issuing equipment to players.
6. Assist Head Coach in making travel arrangements.
7. Assist Head Coach in supervising team.
8. Assist Head Coach in reporting game results to media.
9. Assist Head Coach in checking bus schedule.
10. Assist Head Coach in determining letter and award winners for post season honors.
11. Assist Head Coach in training and supervising team managers.
12. Assist Head Coach in encouraging injury prevention, safety and health practices.
13. Assist Head Coach in submitting appropriate accident and insurance forms in a timely manner.
14. Assist Head Coach in collecting equipment issued to athletes and initiate proper billing procedures for lost or damaged equipment.
15. Assist Head Coach in specification and budget process.
16. Assist Head Coach in communicating on athletic matters with fellow coaches, principals, students, Athletic Directors and Athletic Administrators.
17. Assist Head Coach in attending all-league meetings.
18. Assist Head Coach in informing the district of unsafe facility conditions.
19. Assist Head Coach in seeing that team conforms to standards and rules of the CIF, NSCIF and District Policy.
20. Other duties as assigned by the Head Coach.
OTHER DISTRICT POLICIES PERTAINING TO COACHES
Fund Raising for Athletic Programs
All Athletic programs in the District are fully funded with a budget for coaches’ salaries, transportation, and protective gear. Gate receipts are kept within each school site’s ASB athletic budget and allocated for additional transportation, referees, dues and entry fees.
1. Coaches may have fundraisers for their sport and put the funds into their individual fundraiser account. The funds can be used to purchase equipment, supplies, and anything that can be cleared by the Athletic Director for use of that team. Frosh, J.V. and Varsity levels are considered one sport. Boys and Girls are considered separate team sports.
2. All fundraisers must be approved by ASB and the Athletic Director.
3. District cash control policies and procedures are to be followed for all fundraisers.
4. All fundraisers will follow district policies and procedures.
BUDGET PROCEDURES AND FUNDING OF ATHLETICS
Athletic Funding Responsibilities
1. District Budget
a. Coaches salaries
b. Reconditioning and purchase of protective gear
c. Liability insurance
d. Ambulance
e. District uniform subsidy
f. Field rental
g. League transportation
h. Security
i. Drug testing
2. ASB Athletic Budgets
a. Awards, letters, pins
b. Coaches’ conferences
c. Dues and entry fees
d. First aid supplies
e. Officials
f. Uniforms and equipment
Coaches’ Responsibilities for Purchasing
1. To obtain the maximum VALUE for each dollar expended.
2. To comply with all provisions of State Codes governing purchasing.
4. Submit budget request to Athletic Director for each sport they coach.
5. No purchases are to be made without written approval of the Principal or Athletic Director. A purchase request must accompany approval. Any purchases or selections made without prior approval on designated forms will be the responsibility of the individual making the purchase and not the responsibility of the ASB Athletics, or the District.
6. Athletic Funding of Protective Gear
a. The District shall provide a budget for purchase, reconditioning, and replacement of protective gear.
b. The Athletic Director and Coaches are to work within the budget for protective gear and are encouraged to seek bids from various vendors.
7. Individual Sport Fundraising Accounts can be used for the purchase of things needed by that program. Coaches and Athletic Directors are to review their requests for purchase orders.
8. Athletic Fund Budget (ASB Athletics)
a. Gates fees – There is to be a gate fee for the following sports: Basketball, Football, Volleyball and Wrestling.
b. Gate receipts will be retained at the schools for their operational budget. This fund will be established as a student body fund, subject to the rules of student body fund accounting. Gate receipts will contribute to the operation of each school's individual athletic budget.
c. Expenses for State Playoffs: These will be the responsibility of the school's athletic budget for activities through section playoffs. State playoff expenses not reimbursed from the CIF shall be considered on a case-by-case basis.
SCHEDULING OF ATHLETIC EVENTS
1. All athletic schedules are to be approved by the school’s Athletic Director and NSCIF rules apply.
2. All out-of-state requests shall be submitted to the Principal first for approval and then to the Board of Trustees.
3. Contests shall be scheduled as close to the district as possible.
4. Contests requiring teams to stay overnight should be limited. Meals and lodging for athletes shall not be provided by the District.
5. Coaches, Athletic Directors and Administrators should consider income and expenses when scheduling.
6. Game cancellations due to inclement weather or other conditions will be the responsibility of the Athletic Director and he will be the final authority in rearranging cancelled contests within league and section by-laws. It will be the responsibility of the Athletic Director to notify the press, bus supervisor, maintenance personnel and main office as to schedule changes due to cancellations.
TRANSPORTATION GUIDELINES
General Guidelines
1. Transportation requests will be the responsibility of the Athletic Director. The Athletic Director will compile all transportation requests for each season and submit those requests to the Director of Transportation.
2. All bus requests will be submitted prior to the first contest of each season.
3. The Director of Transportation should be contacted for trip confirmation at least 3 days prior to any trip.
4. In so much as possible, athletic trips will be combined between squads to cut costs. Teams or groups of 18 or less total athletes may elect to van transportation.
5. The Athletic Director will arrange authorized transportation for members of athletic teams for all events taking place outside of the District so designated. Parents may drive athletes to contests providing the parent fills out an Application to Provide Student Transportation showing limits of insurance, etc. These forms are available from the school's main office or Athletic Director.
6. Spirit leaders may ride on athletic buses on a space available basis if no rooter’s bus is available.
7. Students riding to school activities must return on the bus. The exception to this will be made when the parent contacts the coach and the athlete is released to the parents only. If an emergency in the family occurs, an athlete can be released to another adult if prior permission in writing is given to the coach and is then given to the Athletic Director.
8. Students shall be under the supervision of the coach and bus driver. Bus rules will be followed on all bus trips.
9. No team can travel without a certified coach in charge.
10. Events occurring within the district boundaries waive the district rule requiring district transportation. Students may provide their own transportation to the activity. Example: games being played at Las Plumas High School, Oroville High School, Harrison Stadium, a golf course, etc.
11. All authorized transportation of pupils in private cars must be by drivers who have filled out the proper parent form for private transportation. Only employees of the District may drive district vans or other district vehicles. This includes walk-on coaches under contract. This does not include volunteers or parents. Exceptions to any of these rules must be cleared through the Principal to the Superintendent.
12. Roll call of bus riders is the responsibility of the coach. Prior to leaving, coaches must give a list of all riders to the bus driver.
CARE OF INJURIES
1. All personnel connected with district athletics will adhere to the following guidelines:
a. After all contests and practices, coaches should check for individual injuries.
b. Athletes must be supervised by an adult when in the training room. The coach is responsible for the supervision of athletic training facilities.
c. The Head Coach should submit a copy of the Standard Student Accident Report Form no later than the next day following injury.
d. The seven cardinal points of athletic emergency procedure should be followed:
1) First Aid/CPR should be available at the scene and well-trained personnel should be present to administer it. (coaches)
2) A communication system (cell phone) should be in the possession of a coach at all sporting practices or contests.
3) Emergency care facilities should be known to the coach to suggest to parents for care.
4) The facility to which the injured player is being transported should be notified so necessary care is made available upon arrival.
5) Every effort will be made to care for and transport injured athletes as soon as possible to qualified medical attention.
LOCKER ROOM RULES
1. Coaches are responsible for locker room supervision. A coach must be in the locker room for supervision whenever student athletes are present.
2. Football, baseball and track shoes shall not be worn in the locker room at any time.
3. Before leaving, coaches should check to make sure no equipment (including towels) is on the floor, all lights are turned off, all showers turned off, all exhaust fans are off, and all doors locked.
4. The Head Coach or designated assistant is responsible for the supervision of team members from the time they enter the locker room until the last player leaves at the conclusion of practice or the game.
SCHOOL TOURNAMENT RULES
1. The following rules will apply to district sponsored tournaments:
a. All tournament information shall be sent to the Head Coach with copies to the Athletic Director.
b. A Tournament Director shall be selected from qualified certificated personnel at each school.
c. The Tournament Director shall be responsible for organizing the tournament and working with Athletic Director to make sure everything is taken care of.
2. All tournament income and expenses shall be processed through ASB Athletic Fund account.
Attachments
Athletic Code
Physical Form
Assumption of Risk Form
Injury Incident Report
Personal Vehicle Use Form
Free Athletic Transportation Form
Parent Request for Return Travel Form
ASB Requisition
Oroville Union High School District
Coaches Evaluation Form
______________________________ _______________________________ ________
Name of Coach Sport Assignment Level
Date:________________________
Critical No Improvement
Problem Needed
I. Professional and Personal Relationships:
1.1 Cooperation with Athletic Director in regard to 1 2 3 4 5
submitting participant lists, parent permission and
physical slips, year-end reports, program information
relative to your sport, transportation information,
driver clearance forms, budget requests, coaching
contracts, etc.
1.2 Appropriate dress at practices and games. 1 2 3 4 5
1.3 Public relations: Cooperation with newspapers, radio, 1 2 3 4 5
T.V., Booster Clubs, parents and interested spectators.
1.4 Understanding and cooperating with rules and 1 2 3 4 5
regulations as set forth by all governing agencies of your
sport.
1.5 Reviews with parents and athletes the Character Counts/ 1 2 3 4 5
Pursuing Victory with Honor Gold Medal Standards for
Youth Sports.
II. Coaching Performance:
2.1 Demonstrates the coaching behaviors of Pursuing 1 2 3 4 5
Victory With Honor Gold Medal Youth Sports Program
Objectives.
2.2 Supervision and administration of locker and training 1 2 3 4 5
rooms.
2.3 Is well versed and knowledgeable in matters pertaining 1 2 3 4 5
to your sport and stays current through ongoing training
or conferences.
2.4 Teams and individuals are disciplined and display 1 2 3 4 5
Pursuing Victory With Honor Attributes.
2.5 Prepares for daily practices with staff so maximum 1 2 3 4 5
instruction is presented utilizing all domains of learning
as well as small and large group instruction
2.6 Develops integrity within the coaching staffs and among 1 2 3 4 5
fellow coaches and helps others to become better coaches.
Critical No Improvement
Problem Needed
2.7 Is fair, understanding, tolerant, empathetic and patient 1 2 3 4 5
with athletes.
2.8 Is prompt in meeting team for practices and games. 1 2 3 4 5
2.9 Shows an interest in athletes in off-season activities 1 2 3 4 5
and classroom efforts and encourages students to
enter sports for the benefits that can be obtained from
participation.
III. Related Coaching Responsibilities:
3.1 Care of equipment, including issue, inventory and 1 2 3 4 5
Storage.
3.2 Is cooperative in preparation of non-league scheduling 1 2 3 4 5
banquets or end of the season events.
3.3 Is cooperative in sharing the use of facilities. 1 2 3 4 5
3.4 Understands place in the line of authority in relationship 1 2 3 4 5
to: Head Coach, Varsity Coach, Athletic Director,
Principal, and has a rapport with all.
3.5 Displays enthusiasm and vitality in assignment as a 1 2 3 4 5
coach overall and provides letters to colleges regarding
players when necessary.
3.6 Keeps Athletic Director informed about unusual events 1 2 3 4 5
within the sport activity.
3.7 Develops a Season Summary that includes self analysis
of coaching staff and their strengths and weaknesses. 1 2 3 4 5
Coach is to mark "Coaching Assessment" with an "O".
A.D. will mark the "Coaching Assessment" with an "X".
___________________________________ ___________________________________ ______________
Coach Athletic Director Date